July Board Minutes

EXCERPTS of USD #384 Regular Board of Education Meeting

A Regular Board of Education meeting for USD #384 Blue Valley was held on July 11, 2011 at 7:00 p.m. in the Board Room.  Members present were Bruce Kaump, Angie Pfizenmaier, Marla Webster, A.G. McLean, James Peter, Mitch Innes, and Michael Renfro.  Administration present were Brady Burton, Superintendent; Melody Pfaff, Board Clerk.

Call To Order:  President Bruce Kaump called the meeting to order at 7:00 p.m.

Approve the Agenda:  The agenda was approved with the following additions/amendments: 12.R. Out of District Request-add another student; 14.E. Contingency Declaration-New amount is $43,039.40; Add 14.F. Budget Discussion.

Pledge of Allegiance:  Board and guests recited the Pledge of Allegiance.

Welcome Guests:  President, Bruce Kaump welcomed our guests.

Election of Board Officers:  Bruce Kaump was elected President and Angie Pfizenmaier was elected Vice-President.

Open Forum:  No one addressed the Board during Open Forum.

Positive Board Comments:

1.     Angie Pfizenmaier expressed that the 2011-2012 Budget looked very good and that the district is very fortunate for the carryover.

2.     Mitch Innes was very happy to have the FFA help out with the 4^th of July cleanup on Sunday, July 3.  Nice to see the kids doing community service projects.

3.     Michael Renfro felt fortunate to have a former board member pass on some helpful information to him.

Recognition of Students/Staff:  No one was in attendance to be recognized.

Principal Report:  No principal reports were submitted this month.

Superintendent Report: Brady Burton reminded the Board members that the board training with KASB representative Mike Pomarico is scheduled for Monday, July 18 at 6:30 p.m.  In order for it to be successful it is important that all members try to attend.  Over the last few years we have updated several of the district’s evaluation documents.  This year the district is going to begin working on the teacher evaluation tool.  The teachers will be involved in this process per the negotiated agreement.  The Board will need two representatives to help with this process.  Michael Renfro and Angie Pfizenmaier volunteered to serve on this committee.  This process will begin sometime in September and be in effect for the 2012-2013 school year.

Board Report:  Nothing to report.

Consent Agenda:  The following consent agenda was approved:

A.   Approved Minutes of:  June 6, 2011 Regular Board Meeting

B.   Approved Activity / Revenue / Expenditure Reports

C.   Adopted Official Depository – Union State Bank, Olsburg

D.   Adopted 1,116 Hour Student Calendar

E.   Designated Truant Officers – K.S.A. 72-1113

1.     Olsburg Elementary – Jim McCormick

2.     Randolph Middle School – Marion Mazouch

3.     Blue Valley High School – Marion Mazouch

F.     Approved Hearing Officer For Free and Reduced Lunches – Brady Burton

G.    Appointed the Following:

1.     Food Service Representative – Katie Geiger

2.     Section 504 Director – Brady Burton

3.     ADA Director – Brady Burton

4.     Title I Director – Brady Burton

5.     Title IV Director – Brady Burton

6.     Title VII Director – Brady Burton

7.     Title IX Director – Brady Burton

8.     KPERS Representative – Melody Pfaff

9.     School Attorney – John Bosch

10.  KASB Governmental Relations Representative – Board President

11.  Auditor – Dave Bogner

12.  PL874-382/Impact Aid Representative – Melody PFaff

13.  Freedom of Information Officer – Melody Pfaff

H.    Designated Officer Newspaper – Riley Countian

I.      Designated Insurance Carriers:

1.     Blue Cross/Blue Shield – Health Insurance

2.     Copeland Insurance (Continental Western) – Buildings/Vehicles

3.     Bay Bridge – 403b

4.     Myers-Stevens/KASB – Student Accident

5.     American Fidelity – Section 125

6.     Workman’s Compensation – KASB

J.      Established Regular Meeting Protocol – K.S.A. 72-8205

1.     Second Monday of each month at  7:00 P.M. held in the USD #384 Board at 3 Ram Way, Randolph, KS

K.    Adopted the Annual Waiver of Requirements for General Acceptable Accounting Principles – K.S.A. 75-1120a.

L.    Rescinded all Previous Board of Education Policies and Approve the 2011-2012 Board of Education Policies

M.   Approved Old Records in Storage at Least Five Years Old May Be Destroyed According to K.S.A. 72-5369

N.    Adopted Guidelines For Activity Funds and Gate Receipts As Outlined in K.S.A. 72-8208a

O.    Designated the Following Board Officials:

1.     Board Clerk – Melody Pfaff

2.     Deputy Board Clerk – Vicki Studer

3.     Board Treasurer – Katie Geiger

4.     Deputy Board Treasurer – Becky Brenner

P.     Approved Resignations:  Tammi Budenbender as Middle School Cheerleading Sponsor and High School Pep Club Sponsor.

Q.    Approved Hirings:  Codi Thurnes-High School Head Volleyball Coach; Craig Banman-High School Assistant Volleyball Coach;  Joe Zimmer-Middle School Boys Track Coach; Ashley Higday-High School Pep Club Sponsor; Ramsey Hinkle and Judy Shultz-Junior Class Sponsor.

R.    Approved Out of District Student Requests: Megan and Katy Plummer; Bailey Cox

Meal Fees: The USDA guidelines have changed for 2011-2012 and meal prices need to be increased to meet an average meal price of $2.46 to continue receiving free and reduced meal reimbursement from the government.  Every school district must raise their meal fees at least $.05 for the 2011-2012 school year.  The Board set the following meal prices for the 2011-2012 school year: Grades K-4 - $2.40; Grades 5-12 $2.55; Adults - $3.20; K-12 Breakfast - $1.40

Propane Bidding Process:  The Board approved to continue the current process by allowing Wanklyn Oil to lock in the best price possible.

Warrants/Transfers:  Warrants/Transfers were approved as presented.

End of Year Budget Transfers:  The year-end transfers were approved as follows:

·      At Risk (4 yr old)                               $3,000.00

·      At Risk (K-12)                                   $5,000.00

·      Capital Outlay                                    $112,932.67

·      Food Service                                      $45,000.00

·      In-service                                           $4,000.00

·      Special Education                              $50,000.00

·       Vocational Education                        $40,000.00

2011-2012 Board Goals:  The Board approved retaining the current 2010-2011 Board goals for the 2011-2012 school year.  They are as follows:

VISION STATEMENT:  Blue Valley USD #384 Board of Education believes that students should be kept first in all decisions that are made.

1.     Student Achievement – Continue to work towards having 100% of our students at or above the “meet standards” level on the state math and reading assessments.

2.     Student Enrollment – Continue to promote an increase in student enrollment within our district schools.

3.     Budget – Develop a budget that will allow the funds necessary to provide a viable education to our students but not put undue stress on our district’s taxpayers.

4.     Staff – Show appreciation to our staff and acknowledge that they continue to do more with fewer resources and continue to achieve high-test scores with our students.  We appreciate their loyalty, hard work, and time commitment to our district.

5.     Public Relations – Keep our district parents and patrons better informed of month-to-month school activities and student achievements in all buildings.

Staff Welcome Back Breakfast: Brady Burton informed the Board that the staff welcome back breakfast will be held on Monday, August 15 at 7:30-8:15 a.m. The Board sponsors this breakfast.  At 8:15 a.m. the Board President gives a welcome to the staff.  All board members are welcome to attend.

Contingency Declaration: The contingency fund is a percentage of the general fund and is currently at 10%.  This year it is being reduced to 6% of the general fund.  Therefore, $90,000 will need to be spent out of the contingency fund prior to June 30, 2012.  The Board approved the $43,039.40 as a contingency to be paid from the contingency fund for a 3$ one time staff retention bonus.

Budget Discussion:  The Board approved the presented 2011-2012 Budget to be published.  The Budget Hearing will be held on Monday, August 8 at 6:45 p.m.

Future Agenda Items:

A.    Budget Hearing

B.    Tour of Facilities Date

C.    Increasing Student Enrollment Discussion

Adjournment:  Meeting adjourned at 9:20 p.m.

Melody Pfaff

Board Clerk