July Board Minutes

EXCERPTS of USD #384 Regular Board of Education Meeting
A regular Board of Education meeting for USD #384 Blue Valley was held on July 14, 2008, at 8:00 p.m. at the District Office. Members present were Ivan Jones, Curt Friedrich, Jan Dreith, Marla Webster, Deb Williams, and Carla Schroller.

The Agenda was approved with the following amendments/additions:
1. Move Unfinished Business 12B. Rental of Superintendent’s House to New Business 13A1
2. Add to New Business 13E. Recording of votes by Board Members-Information Item.

Election of Board of Education Officers: Curt Friedrich was elected as President for the 2008-2009 school year. Marla Webster was elected as Vice-President for the 2008-2009 school year.

Welcome Guests: No guests were present.

In Open Forum Ivan Jones thanked Curt Friedrich for being available to take over duties when he was unable to attend.

PTO President, Marla Webster addressed the Board requesting their support of the Back To School BBQ/Pool Party by attending and enjoying the evening. This is the only fundraiser that PTO has scheduled for the 2008-2009 school year. There will be a hamburger/hotdog meal served starting at 5:30 p.m. Cost will be $5.00 for grades 9-Adult and $3.00 for grades K-8. The admission to the Pool will be $5.00. There will be pool games & races, swim time and a money dive. Sign up for water polo will be on a first come basis with the first ten teams to sign up. They will play two five minute half's. Cost for this is $5.00 per team. Sign up sheets and rules will be available by either contacting Marla Webster at: mwebster@twinvalley.net or will be available that night. The highlight of the evening will be the pie in the face auction. A pie will be given to each of the highest bidders to "smack" in the face of an administrator/teachers, coaches, and seniors. Newly elected Board President, Curt Friedrich said that he'd also take a pie in the face.

Positive Board Comments:
1. It was good to see parade entries that were school oriented in the local parades at Olsburg and Randolph. Job well done.
2. The Sunday dinners that FCCLÅ hosted as fundraisers were very nice and well attended.

During Recognition of Students and Staff a gift card was presented to Ivan Jones for his service as President.

In his Superintendent’s Report Brady Burton informed the Board board that at the budget workshop FEMA is having each school district be checked to see if it is safe for a tornado. KSDE will be sending out a checklist to each district so that they can check to make sure they are safe. More information will follow. The district office staff has been working on the 2008-2009 Budget. Preliminary figures look good but, it will not be finalized for a few days. District enrollment is going to be held on Monday, July 21 at the Middle School from 12-4 p.m. and on Tuesday, July 22, at Olsburg Elementary from 4-8 p.m.

In the Board Report Ivan Jones pointed out that the new board president workshop is a very worthwhile meeting to attend.

The Consent Agenda was approved as follows:
A. Approved Minutes of: June 6, 2008 Regular Board Meeting; June 25, 2008 Special Board Meeting
B. Approved Warrants and Transfers
C. Approved Activity/Revenue/Expenditure Reports
D. Adopted Official Depository-Union State Bank, Olsburg
E. Adopted 1116 Hour Student Calendar
F. Designated Truant Officers-K.S.A. 72-1113
1. Olsburg Elementary-Jim McCormick
2. Randolph Middle School-Tim Winter
3. Blue Valley High School-Tim Winter
G. Approved Hearing Officer for Free and Reduced Lunches-Brady Burton
H. Appointed The Following:
1. Food Service Representative-Brady Burton
2. Section 504 Director-Brady Burton
3. ADA Director-Brady Burton
4. Title I Director-Brady Burton
5. Title VI Coordinator-Brady Burton
6. Title VII Coordinator-Brady Burton
7. Title IX Coordinator-Brady Burton
8. KPERS Representative-Melody Pfaff School
9. Attorney-John Bosch
10. KASB Governmental Relations Representative-Ivan Jones
11. Auditor-Bogner Accounting
12. PL81-382/Impact Aid Representative-Melody Pfaff
13. Freedom of Information Officer-Melody Pfaff
I. Designated Official Newspaper-Riley Countian
J. Designated Insurance Carriers:
1. Blue Cross/Blue Shield-Health Insurance
2. Copeland Insurance-Buildings/Vehicles
3. Bay Bridge Administrators-403B
4. Myers-Stevens/KASB-Student Accident
5. American Fidelity-Section 125
K. Adopted the Annual Waiver of Requirements for General Acceptable Accounting Principles-K.S.A. 75-1120a
L. Rescinded All Previous Board of Education Policies and Approved the 2008-2009 Board of Education Policies
M. Old Records in Storage at Least Five Years Old May be Destroyed According To K.S.A. 72-5369
N. Adopted Guidelines For Activity Funds and Gate Receipts As Outlined in K.S.A. 72-8208a
O. Designated The Following Board Officials:
1. Board Clerk-Melody Pfaff
2. Deputy Board Clerk-Vicki Studer
3. Board Treasurer-Katie Geiger
4. Deputy Board Treasurer-Becky Brenner
P. Accepted Resignations: Deb Abernathy-High School Math Instructor
Q. Approved Hirings: Cara Malone-High School Math Instructor
R. Approved four Out-Of-District Students

In Unfinished Business, the board set July 28, 2008, at 7:00 p.m. as a Special Board Meeting to approve the 2008-2009 budget and goal setting.

In New Business the board approved to make the Superintendent’s house available for rent to full time district employees with priority being given to employees who have worked two or more years for the district.

The board agreed to review the KASB policy revisions and put the item on the August 11 agenda.

The board established regular monthly meetings to be held the second Monday of each month at 7:00 p.m. at the USD #384 Board Room at One Ram Way, Randolph, Kansas.

Brady Burton informed and invited the board members to attend the Staff Welcome Back Breakfast at the high school cafeteria on August 13, 2008, 7:45 a.m. to 8:30 a.m.

Nothing was addressed during Personnel.

The board agreed to leave the policy of recording no votes as is.

The meeting adjourned at 9:59 p.m.

Melody Pfaff,
Board Clerk