July Board Minutes

EXCERPTS of USD #384 Regular Board of Education Meeting

A Regular Board of Education meeting for USD #384 Blue Valley was held on July 12, 2010 at 7:00 p.m. in the Board Room.  Members present were Ivan Jones, Russell Peterson, Carla Schroller, A.G. McLean, Bruce Kaump, Angie Pfizenmaier.  Administration present were Brady Burton, Superintendent; Melody Pfaff, Board Clerk

Agenda:  The Agenda was approved with the following additions: Add another family to 12R. Out of District Request; Add 14F.  Credit Card Account

Pledge of Allegiance:  Board and guests recited the Pledge of Allegiance.

Welcome Guests:  President, Ivan Jones welcomed our guests.

Election of  Officers:  There was a sealed ballet election held and was concluded a tie.  Ivan Jones was elected to remain temporary president for this meeting and until a new president can be elected.

Open Forum: Randolph Mayor, Carl Friedrich, was in attendance to address the Board regarding the school's water bill and the letters sent by the District requesting that the City reduce the amount due.  President Ivan Jones thanked Carl Friedrich for attending the meeting and voicing his concerns.

Positive Board Comments:

1.     Brady Burton presented Ivan Jones with a gift card to thank him for his leadership during the past year as President of the Board.

2.     A.G. McLean commented that the grounds look really nice and that custodial personnel need to be thanked for doing such a good job.

3.     Angie Pfizenmaier thanked George Berstler for coming to the baseball field on July 3 and helping with the restroom issues.

Recognition of Students/Staff:  No one was in attendance to be recognized.

Principal Reports:  No principal reports were submitted this month.

Superintendent Report:   Brady Burton informed the Board that he and district office staff had attended a budget workshop.  He reviewed several of the new senate bills that had been passed. He also informed the Board that money used from the contingency fund has to be approved by the Board each month.  This money cannot be taken out without Board approval.

Board Report:  Nothing to report.

Consent Agenda:  The Consent Agenda was approved as follows:

A.    Approved Minutes of:  June 14, 2010

B.    Approved Activity/Revenue/Expenditure Reports

C.    Adopted Official Depository – Union State Bank, Olsburg

D.    Adopted 1,116 Hour Student Calendar

E.    Designated Truant Officers – KSA 72-1113 as follows:

1.     Olsburg Elementary – Jim McCormick

2.     Randolph Middle School – Marion Mazouch

3.     Blue Valley High School – Marion Mazouch

F.     Approved Hearing Officer for Free and Reduced Lunches – Brady Burton

G.    Appointed The Following:

1.     Food Service Representative – Brady Burton

2.     Section 504 Director – Brady Burton

3.     ADA Director – Brady Burton

4.     Title I Director – Brady Burton

5.     Title IV Coordinator – Brady Burton

6.     Title VII Coordinator – Brady Burton

7.     Title IX Coordinator – Brady Burton

8.     KPERS Representative – Melody Pfaff

9.     School Attorney – John Bosch

10.  KASB Governmental Relations Representative – Board President

11.  Auditor – Bogner Accounting

12.  PL874-382 Impact Aid Representative – Melody Pfaff

13.  Freedom of Information Officer – Melody Pfaff

H.    Designated Official Newspaper – Riley Countian

I.      Designated Insurance Carriers as Follows:

1.     Blue Cross/Blue Shield – Health Insurance

2.     Copeland Insurance (Continental Western) – Building/Vehicles

3.     Bay Bridge – 403b

4.     Myers-Stevens/KASB – Student Accident

5.     American Fidelity – Section 125

6.     Workman’s Comp – KASB

J.      Established Regular Meeting Protocol – K.S.A. 72-8205

1.     Second Monday of each month at 7:00 p.m. held in the USD #384 Board Room at Three Ram Way, Randolph, KS

K.    Adopted The Annual Waiver of Requirements for General Acceptable Accounting Principles – K.S.A. 75-1120a

L.    Rescinded All Previous Board of Education Policies and Approved the 2010-2011 Board of Education Policies

M.   Approved Old Records in Storage At Least Five Years Old May Be Destroyed According to K.S.A. 72-5369

N.    Adopted Guidelines for Activity Funds and Gate Receipts as Outlined in K.S.A. 72-8208a

O.    Designated the Following Board Officials:

1.     Board Clerk – Melody Pfaff

2.     Deputy Board Clerk – Vicki Studer

3.     Board Treasurer – Katie Geiger

4.     Deputy Board Treasurer – Becky Brenner

P.     Approved Resignations:  Curtis Gutsch as Head High School Boys Track Coach

Q.    Approved Hirings:  None

R.    Approved Out of District Students:  Taylor Winter; Will and Grace Johnson

End of Year Budget Transfers:  The Board approved the end of year transfers as presented.

Set Date/Time For Special Board Meeting To Review Budget and Goal Setting:  The Board set a special Board meeting for July 21, 2010 at 7:00 p.m. to elect officers, to review the 2010-2011 budget and to set 2010-2011 Board and Superintendent goals.

Warrant/Transfers were approved as presented.

Board Polices were updated with KASB recommendations.

Staff Welcome Back Breakfast is set for August 16 at the high school cafeteria from 7:45 a.m. to 8:30 a.m.  Brady Burton encouraged all Board members to attend.

District Funds for National Competition/Meetings:  The Board approved permanently reducing the assistance to groups who attend national competition/meetings from $2,000 to $500.

High School Activity Fee:  The Board approved adding High School Cross Country to the list of activities being charged the $40 high school activity fee.

Credit Card Account:  The Board adopted the Corporate Resolution to Obtain Credit Card Account.

Future Agenda Items:

A.    Officer Elections, Budget Review, and Goal Setting at Special Meeting on July 21, 2010

B.    Budget Hearing

C.    Tour of Facilities

Adjournment:  Meeting adjourned at 10:23 p.m.

Melody Pfaff

Board Clerk