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July 2018

EXCERPTS of USD #384 Regular Board of Education Meeting

A Regular Board of Education meeting for USD #384 Blue Valley was held on July 9, 2019 at 7:00 p.m. in the Board Room.  Members present were James Peter, Stephen Corkill, Reo Shultz, Tim Innes, and Ginger Blaske.. Administration present was Brady Burton, Superintendent and Melody Pfaff, Board Clerk.

CALL TO ORDER: President, James Peter called the meeting to order at 7:00 p.m.

APPROVE THE AGENDA:  The Board approved the Agenda as presented.  

PLEDGE OF ALLEGIANCE: Board and guests recited the Pledge of Allegiance.

WELCOME GUESTS: President, James Peter welcomed our guests.

OPEN FORUM: No one addressed the board during open forum.


1.  The board was very excited to see all the construction progress in the district.

RECOGNITION OF STUDENTS/STAFF: No one was in attendance to be recognized.

PRINCIPAL REPORTS: There are no principal reports this month.

SUPERINTENDENT REPORT: Superintendent Brady Burton updated the board on several items.  Ryan Smith has completed the sewer line work at the high school.  The spray foam will be done next week.  There is an issue with water pooling at the high school. Dirt will be delivered to fill the area around the building and slope it away from the building.  The final negotiation meeting will be held on August 13 at 4:30. The appliances for the FACS room and the preschool have all been ordered.  

BOARD REPORT: Nothing to report at this time.

CONSENT AGENDA:  Jamie Peter moved 11. Hirings. to 13.G.  After discussion, the board approved the consent agenda as follows: 

  1. Approved Minutes of:  June 11, 2018 Regular Board Meeting
  2. Approved Activity / Revenue / Expenditure Reports
  3. Approved Resignation - None
  4. Approved Out of District Student Requests - None
  5. Established Mileage Rate for Reimbursement:  $0.545 (No Increase)
  6. Approved Meal Reimbursement:  $8.50/meal or $25.00/Day (No Increase)
  7. Approved Lodging Rate for Reimbursement:  Workshop or convention rate or $90.00/Day if no professional rate available (No Increase)
  8. Approved Substitute Teacher Rate:  $100/Day (No Increase)
  9. Established Petty Cash Limits:
  • District Office/Middle School/High School:  $1,800 Total (No increase)
  • Elementary School does not use petty cash
  1. Approved Textbook Fee:  K-12 - $50.00 (No Increase)
  2.   Approved Computer Usage Fee:  9-12 - $50.00 (No Increase)
  3.   Approved Activity Fee:  9-12 - $50.00 (No Increase)
  4.   Approved Class Fees (No Increase)
  • Art Class - $40.00
  • Band - $15.00
  • Vocational Classes (Vo-Ag, FACS, Business) - $50.00 flat fee for one or more classes
  1. Approved Meal Prices:
  • Breakfast K-12 - $1.70 ($0.05 Increase)
  • Breakfast Adult - $2.10 (No Increase)
  • Lunch K-4 - $2.81 ($0.10 Increase)
  • Lunch 5-12 - $2.96 ($0.10 Increase)
  • Lunch Adult - $3.65 ($0.05 Increase)
  • Milk/Juice - $0.45 (No Increase)
  1. Approved Preschool Fee:  $7.00/Day ($1.00 Increase)
  2. Approved Designated Insurance Carriers:
    1. Blue Cross Blue Shield of Kansas – Health Insurance
    2. Copeland Insurance (EMC) – Property/Vehicles
    3. Bay Bridge – 403b
    4. BCS Insurance Company – Student Accident Insurance
    5. American Fidelity – Section 125
    6. KASB Workman’s Compensation
  3. Adopted Official Depository – Union State Bank, Olsburg, Kansas
  4. Adopted 1,116 Hour Student Calendar
  5. Designated Truant Officers – K.S.A. 72-1113
    1. McCormick Elementary School – Brady Burton
    2. Blue Valley Middle School – Marion Mazouch
    3. Blue Valley High School – Marion Mazouch
  6. Approved Hearing Officer for Free and Reduced Meals – Brady Burton

      U.  Approved Food Service Representative – Brandi Innes

      V.  Approved the Following:

  1. Section 504 Director – Brady Burton
  2. ADA Director – Brady Burton
  3. Title I, IIA, III, IV, VII, and IX Director – Brady Burton
  4. KPERS Representative – Melody Pfaff
  5. Attorney – Donna Whiteman, KASB
  6. KASB Governmental Relations Representative – Brady Burton
  7. Auditor – Derek Bruna, Washington County Tax and Accounting
  8. PL874-382 Impact Aid Representative – Brandi Innes
  9. Freedom Information Officer – Melody Pfaff
  10. Official District Spokesperson – Brady Burton
  11. KIDS System Administrator – Brandi Innes
  12. PowerSchool Administrator – Brandi Innes

      W.  Approved Official District Newspaper – Riley Countian

      X. Adopted the Annual Waiver of Requirements for General Acceptable Accounting.

      Y.  Rescinded All Previous Board of Education Policies and Approve the 2018-2019 Board of Education

      Z.  Approved Old Records in Storage more than five years old may be destroyed according to K.S.A. 72-5369.

     AA.   Adopted guidelines for activity fund and gate receipts as outlined in K.S.A 72-53G

     BB.   Designated the following board officials:

  1. Board Clerk – Melody Pfaff
  2. Deputy Board Clerk – Jenny Hoeltzel
  3. Board Treasurer – Brandi Innes
  4. Deputy Board Treasurer – Becky Brenner

CC.  Established Superintendent’s Spending Limit - $10,000


Budget Review:- 2017-2018 carry-over funds will be approved at the August 13 meeting.

Bond Update: Dan Knight was in attendance to update the board on the bond construction.  Parking lot in front of high school will be replaced with concrete. Riley County Public Works will chip and seal Ram Way and the middle school parking lot at a cost of $21,000.   Board agreed to not put extra insulation on the high school roof.  Technex Solutions will begin working on wiring for the security cameras.  

School Safety and Security:  Nothing to discuss at this time.

Election of 2018-2019 Board Officers:  The Board elected Mitch Innes as board president for the 2018-2019 school year. The Board elected Stephen Corkill as board vice-president for the 2018-2019 school year.  

BVHS Handbook Update:   The Board approved to delete “Ties will not be broken, and Co-Valedictorians will be honored” from the BVHS/MS handbook and to add the following to the BVHS/MS Handbook:


With USD 384 Blue Valley High School, beginning with the class of 2022, the policy for selection of valedictorian and salutatorian will be as follows: 

Candidate must have attended Blue Valley High School since the beginning of their first semester of the junior year unless said student participates in a foreign exchange program for a semester or year then returns to the school he/she left prior to graduation. 

Only those students that have completed the Kansas Scholars Curriculum will be eligible for selection as Valedictorian/Salutatorian. Overall GPA shall determine selection. In case of a tie, the following steps will be used to break the tie: 

  1.  GPA earned in the Kansas Scholars Curriculum. 
  2. Highest overall composite score on ACT test. 


Approve Warrants/Transfers:  The Board approved the warrants/transfers as presented. Motion carried 5-0.

Approve General Contractor Bill:  The Board approved the second installment payment to AHRS in the amount of $201,079.17.  

Ag Equipment and Furnishings:  The Board approved to form a committee that will meet and put together a bid sheet for the ag equipment and furnishings. The equipment and furnishings will be ordered as long as the committee agrees, and it is under the allotted amount of funds.  

Appoint New Board Member:  Jason Hartman joined the meeting by phone.  The board members interviewed him as a candidate for the vacant board member position.  After discussion, The Board appointed Jason Hartman to fill District 1 Position 1 vacancy.  

Negotiations:  The last negotiations meeting will take place on Monday, August 13 at 4:00 p.m.

Hirings:  The Board approved the hiring of Jenny Peter as school board treasurer/middle secretary. 

Future Agenda Items:

A.  End of Year Budget Balances-Approve Carryover

B.  Negotiations

C.  Appoint District Office Board Officials

D.  Communication

Adjournment:  Meeting adjourned at 9:48 p.m.

Melody Pfaff

Board Clerk