EXCERPTS of USD #384 Regular Board of Education Meeting

 A Regular Board of Education meeting for USD #384 Blue Valley was held on July 12, 2021 at 6:00 p.m. in the Board Room.  Members present were Mitch Innes, Stephen Corkill, Reo Shultz, Tim Innes, and Ginger Blaske. Administration present was John Cox, Superintendent and Melody Pfaff, Board Clerk.

 CALL TO ORDER:  President, Mitch Innes called the meeting to order at 6:00 p.m.

 APPROVE THE AGENDA: The Board approved the Agenda as presented.  

 PLEDGE OF ALLEGIANCE:  Board and Guests recited the Pledge of Allegiance.

 WELCOME GUESTS:  President Mitch Innes welcomed our guests.

 OPEN FORUM: No one addressed the board during open forum.

 POSITIVE BOARD COMMENTS:

1.     Great to see all of the school organizations out supporting the fourth of July celebration in Randolph.

2.     Volleyball summer league went very well.

3.     Thank you to the custodians who have been working very hard to make sure school grounds and buildings are ready for the start of school.

RECOGNITION OF STUDENTS/STAFF:  Anthony Meals was in attendance to talk further about a student leadership retreat planned for August 13 and August 14 at Camp Tomah Shinga.  This is a great opportunity for students to be involved and make a difference for the district.

 SPECIAL REPORTS:  Eric Neilson was in attendance to discuss the community development that has been going on in Randolph and Olsburg.  Tuttle Creek Development has several development projects that are ongoing.   There are many opportunities for the school to be involved with this progression such as students doing on the job training with construction.  The Board asked to continue to be updated as the progression continues.  

 PRINCIPAL REPORTS: None this month

 SUPERINTENDENT REPORT:  Items that Superintendent John Cox presented.

·      District is on track with reopening in the fall with in-person instruction. 

·      Vans are all in and ready to be wrapped with Blue Valley logo.  

·      Administration retreat went very well.  Faith, Family, and Friends is the motto for this year with everyone having a positive attitude.  All buildings will have the same expectations. 

·      State Assessment Data will be released on July 14.  

·      Bus Inspections will be July 19.  

·      Holding a back to school get together prior to the start of school.

·      High school roof will be finished prior to the start of school.

CONSENT AGENDA:  The Board approved the Consent Agenda as follows:

a. Approved Minutes of June 14, 2021 Regular Board of Education Meeting

b. Approved Receipts

c. Approve Hirings – Rael O’Shea-Cheer Coach; Amber Ellis-Middle School Volleyball Head Coach

d. Approved Out of District Students: Ciarra Roberson

e. Adopted Official Depository - Union State Bank, Olsburg, Kansas

f. Adopted 1,116 Hour Student Calendar

g. Approved Designated Insurance Carriers

i. Blue Cross/Blue Shield of Kansas - Health Insurance

ii. Copeland Insurance (EMC) - Property / Vehicles

iii. Bay Bridge - 403b

iv. BCS Insurance - Student Accident Insurance

v. American Fidelity - Section 125

vi. KASB Workman’s Compensation

h. Approved Designated Truant Officers - K.S.A 72-1113

i. McCormick Elementary School - John Cox

ii. Blue Valley Middle School - Marion Mazouch

iii. Blue Valley High School - Marion Mazouch

i. Approved Hearing Officer for Free and Reduced Meals - John Cox

j. Approved Food Service Representative - Jenny Peter

k. Approved Official District Newspaper - Riley Countian

l. Approved the Following

i. Section 504 Director - John Cox

ii. ADA Director - John Cox

iii. Title I, IIA, III, IV, VII, and IX Director - John Cox

iv. KPERS Representative - Melody Pfaff

v. Attorney - Donna Whiteman, KASB

vi. KASB Governmental Relations Representative - John Cox

vii. Auditor - Derek Bruna, Washington County Tax and Accounting

viii. PL874-382 Impact Aid Representative - Jenny Peter

ix. Freedom of Information Officer - Melody Pfaff

x. Official District Spokesman - John Cox

xi. KIDS System Administrator - Jenny Peter

xii. Powerschool Administrator - Jenny Peter

m. Adopted the Annual Waiver of Requirements for General Acceptable Accounting Practices

n. Rescinded All Previous Board of Education Policies and Approve the 2021-2022 Board of Education Policies

o. Approved Old Records in Storage More Than Five Years May be Destroyed According to K.S.A. 72-5369

p. Adopted Guidelines for Activities Fund and Gate Receipts as Outlined in K.S.A. 72-53G

q. Designated the Following Board Officials:

i. Board Clerk - Melody Pfaff

ii. Deputy Board Clerk - Jenny Hoeltzel

iii. Board Treasurer - Jenny Peter

iv. Deputy Board Treasurer - Becky Brenner

r. Approved Superintendent Spending Limit - $10,000 

UNFINISHED BUSINESS:

Budget Review – Working on 2021-2022 Budget. 

Transportation Survey– The results were 76% of the patrons would not pay the $56 yearly fee to have this service.

July 30 Board of Education Retreat – Meeting will take place at the Alumni Center.  An Agenda will be sent out.   Topic will be planning monthly meetings.    Work on roles and responsibilities.  Having fun and getting to know one another better.  Start at 8:30 a.m.  John will bring computers.  Lunch activity and something fun to do.

Mission Statement Update – A survey was sent to all staff requesting input for a district mission statement. The survey results were presented to the Board.  The Board approved the following district mission statement: “Blue Valley Schools provide meaningful and lasting learning experiences, preparing all students for success.”

NEW BUSINESS:

Approve Warrants/Transfers – The Board approved the warrants/transfers as presented. 

End of year Budget/Transfers – The Board approved the transfer of $52,873 to Contingency Fund.  

District House Rental Contract – The Board held an executive session to discuss personnel. 

No action was taken during the executive session.

 Free and Reduced Fees Discussion – The Board held an executive session to discuss personnel. The purpose of the executive session is to protect the privacy interests of an identifiable individual. No action was taken during the executive session.  

 The Board approved sending out the Household Economic Survey to families and to offer free/reduced fee prices to those households that qualify. This will be sent out both in paper form and electronically.   

 FUTURE AGENDA ITEMS:

a.  Budget

 ADJOURNMENT:  Meeting Adjourned at 8:18 p.m.

Melody Pfaff

Board Clerk