EXCERPTS of USD #384 Regular Board of Education Meeting

A Regular Board of Education meeting for USD #384 Blue Valley was held on July 10, 2023 at 6:00 p.m. in the Board Room.  Members present were Mitch Innes, Jason Hartman, Reo Shultz, Melissa Geisler, & Tim Innes (via GoogleMeets).  Administration present was Rex Boley, Superintendent, and Alison Moore, Board Clerk.

CALL TO ORDER:  President, Jason Hartman called the meeting to order at 6:01 p.m.

APPROVE THE AGENDA: The Board approved the agenda with the following changes: move 11o.  and pair with 13a. Reo moved to approve the agenda, Mitch second, motion passed 5-0.

PLEDGE OF ALLEGIANCE: Board and guests recited the Pledge of Allegiance.

WELCOME GUESTS: President, Jason Hartman welcomed our guests. 

POSITIVE BOARD COMMENTS: 

  1. Mitch said there was great success with the ball season – both softball and baseball.

  2. Reo commented that it was great to see the various sports organizations helping out with the 4th of July festivities.

  3. Jason commended the trap team on how well they did at Nationals.

  4. Melissa mentioned that FCCLA did well at Nationals too.

Stephen Corkill joined via GoogleMeets at 6:04 p.m.

SPECIAL REPORTS: None

RECOGNITION OF STUDENTS/STAFF: None

PRINCIPAL REPORTS: None

SUPERINTENDENT REPORT: 

  1. It’s been 5 days on the job and the staff has been very helpful. I have been working with Jason on fixing the playground equipment at McCormick Elementary. District is looking at local radio station to advertise for bus drivers for the coming school year.

OPEN FORUM: Dale presented that the Riley County and Pott County Fairs are coming up at the end of July. July 29 is the beef show with Brock Burgman for Riley County; August 3 and 4 is Pott County for Ella and Bryce Hoeltzel. 

CONSENT AGENDA: The Board approved the Consent Agenda as follows: 

  1. Approved Minutes: June 12, 2023 Regular Board of Education Meeting 

  2. Approved Receipts 

  3. Approved Resignations: Anthony Meals – MS Assistant Girls Basketball Coach

  4. Approved Hirings: Bridget Bryan – HS ELA

  5. Out of District – Tucker and Taylen Reid; Michaela Brown and Cameryn Sharp; John and William Llewelyn; Cobie Christenson; Lilyann Szel

  6. Adopt Official Depository – Union State Bank, Olsburg, KS

  7. Adopt 1,116 hour Student Calendar

  8. Designated Insurance Carriers

    1. Blue Cross Blue Shield – Health Insurance

    2. Copeland Insurance (EMC) – Property/Vehicle

    3. Bay Bridge – 403b

    4. Student Assurance Insurance – Student Accident Insurance

    5. American Fidelity – Section 125

    6. KASB Workman’s Compensation

  9. Designated Truant Officers – K.S.A. 72-1113

    1. McCormick Elementary – Caitlin Combest

    2. Blue Valley Middle School – Rex Boley

    3. Blue Valley High School – Anthony Meals

  10. Hearing Officer for Free and Reduced Meals – Rex Boley

  11. Food Service Representative – Kristie Anderson

  12. Official District Newspaper – Riley Countian

  13. Approve the Following:

    1. Section 504 Director – Rex Boley

    2. ADA Director – Rex Boley

    3. Title I, IIA, III, IV, and IX Director – Rex Boley

    4. KPERS Representative – Alison Moore

    5. Attorney – KASB Attorney Services

    6. KASB Governmental Relations Representative – Rex Boley

    7. Auditor – Derek Bruna, Washington County Tax and Accounting

    8. PL874-382 Impact Aid Representative – Kristie Anderson

    9. Freedom of Information – Alison Moore

    10. Official District Spokesman – Rex Boley

    11. KIDS System Administrator – Kristie Anderson

    12. Powerschool Administrator – Kristie Anderson

    13. Hearing Officers – Rex Boley, Anthony Meals, Caitlin Combest, KASB Attorneys

  14. Adopt the Annual Waiver of Requirements for General Acceptable Accounting Practices

  15. Rescind All Previous Board of Education Policies and Approve the 2023-2024 Board of Education Policies

  16. Old Records in Storage More Than Five Years May be Destroyed According the K.S.A. 72-5369

  17. Adopt Guidelines for Activities Fund and Gate Receipts as Outlined in K.S.A. 72-53G

  18. Designate the Following Board Officials:

    1. Board Clerk – Alison Moore

    2. Deputy Board Clerk – Jenny Hoeltzel

    3. Board Treasurer – Kristie Anderson

    4. Deputy Board Treasurer – Becky Brenner

  19. Superintendent Spending Limit - $10,000

Mitch moved to approve the consent agenda with the out-of-district providing no transportation; Melissa second; motion passed 6-0.

UNFINISHED BUSINESS:

  1. eRate Budget – Board and Farren would like to bring in admin for their opinion on technology wants/needs before committing to an amount. Tabled until August.

  2. District Technology

    1. Wiring for Intercom – Twin Valley says they won’t do the wiring for the intercom system but did suggest 2 companies that Farren got bids for; he knows Parsons work but is unaware of High Plains work

    2. Request for more laptops/iPads – Farren would like to keep in place a 4 year rotation for middle and high school student technology; and a 5 year rotation for grade school

      1. Parsons Communications - $18,906

      2. High Plains Communication - $13,495 

    3. Fuel Tank Camera – Contact Evergy for light over tank; Farren would like to get a better camera for the pressbox that could be used for football games and then point toward tanks at night

      1. Possibly look at cost of adding a card reader to the tanks for staff to activate the pumps to fill vs key locks

  3. Out of District Forms – Reo moves to approve the new forms; Melissa second; motion passed 5-1 with Tim opposing.

  4. Teacher Handbook – chain of command to put in at a later date

  5. Preschool Handbook – change wording for monthly payments

  6. Classified Handbook


Stephen Corkill exited the meeting at 7:15 p.m.

Mitch moves to approve the laptops/iPads; Melissa second; motion passed 6-0.

Mitch moves to approve Parsons for the wiring; Stephen second; motion passed 6-0.

NEW BUSINESS:

  1. KASB Board of Education Policies – Rex recommends speaking with the admin team to review updates and table until August.

  2. End of year Budget/Transfers – There is no information to share since we just started working on the budget.

  3. District House Rental Contract – extend rental contract for another year at $650/month; Reo moves to renew contract; Melissa second; motion passed 5-0.

  4. Property/Cyber Insurance – For full recommended EMC coverage, it would raise the premium another $11,416 

    1. Possibly separate the house from the policy because with $25,000 deductible, that alone is a new roof for just the house.

    2. Also possibly remove the storage sheds since they are extremely under the $25,000 deductible.

      1. Table property insurance pending the expiration date.

      2. Cyber Insurance had no action.

Tim Innes exited the meeting at 8:15 p.m.

  1. Set School Meal Prices 2023-2024 – Presented as: Student lunch $4.80; Student breakfast $3.25; Adult lunch $6.00; Adult breakfast $4.00 – Mitch moves to accept the meal prices as presented but continue to research options outside OPAA; Melissa second; motion passed 4-0.

  2. 2023-2024 Budget – Revenue Neutral – LOB is set to use 33% but only 30% was utilized last year – with 28 K/1st grade, at what point do you push the LOB higher? Board agrees to exceed the RNR.

  3. Request to use buses by outside district organizations – Kim Vass requested using a district bus for the LIT Camp. Mitch moves to approve Kim as the driver and charge the camp the driver rate for Kim’s time and fuel cost; Melissa second; motion failed 3-1 with Reo opposing.

  4. July 11th Board Work/Planning Session at 6:00 p.m. – looking ahead at a 3, 4, and 5 year plan for the district

  5. Annual Board Member Retreat – July 24th and Goal Planning KASB; cancel retreat for now and schedule the goal planning for another date that all board members can attend

EXECUTIVE SESSION:

  1. Non-Elected Personnel and Action Resulting from Executive Session. The purpose of the executive session is to protect the privacy interests of an identifiable individual.

    1. Board moved into executive session at 8:42 p.m. for 18 min with Rex Boley and the board.

    2. At 9:00 p.m. the board requested an additional 20 min.

Meeting reconvened at 9:20 p.m. and it was noted that no action was taken during the executive session.

FUTURE AGENDA ITEMS: 

  1. Board Policy updates

  2. Budget/Transfers


ADJOURNMENT: Melissa moved to adjourn; Reo second; meeting adjourned at 9.25 p.m. 

Alison Moore, Board Clerk