All posted Board of Education minutes are unofficial until approved at the succeeding regular BOE meeting.

EXCERPTS of USD #384 Regular Board of Education Meeting

A Regular Board of Education meeting for USD #384 Blue Valley was held February 8, 2021 at 7:00 p.m. in the Board Room. Members present were Mitch Innes, Stephen Corkill, Reo Shultz, Tim Innes, Jason Hartman, Ginger Blaske, and Amy Cassel. Administration present was John Cox, Superintendent, Marion Mazouch, Middle School/High School Principal, and Melody Pfaff, Board Clerk.

CALL TO ORDER: President, Mitch Innes called the meeting to order at 7:00 p.m.

APPROVE THE AGENDA: The Board approved the Agenda with the following addition: Add 13.j. Cold Weather-Discussion.

PLEDGE OF ALLEGIANCE: Board and guests recited the Pledge of Allegiance.

WELCOME GUESTS: President, Mitch Innes welcomed our guests.

OPEN FORUM: Randi Dumler addressed the board with concerns regarding the lack of success at middle school level sports. It is very embarrassing to our district to lose by double digits most games. The fundamentals are not being taught at the elementary level which places our students at a disadvantage when competitive sports are introduced at the middle school level. The district not allowing the younger kids to practice in the gymnasium due to CoVid is also making it hard for our younger students to develop as they will not be able to participate in local contests.

The band students are still not playing instruments. More than half of the year has gone by and these students are falling farther behind other students at neighboring schools that are playing instruments and performing in pep band.

The Board thanked Randi for her comments.

POSITIVE BOARD COMMENTS:

1. The girls’ basketball team beat Onaga!

2. Mr. Meals took four students to Belleville to compete in the North Central District food science contest.

3. The teachers posting on thrillshare their classroom happenings is great to see. Keep up the good work.

RECOGNITION OF STUDENTS/STAFF: No one was in attendance to be recognized.

SPECIAL REPORTS: None

PRINCIPAL REPORTS: Parent/Teacher Conferences for all buildings will be held virtually on February 18 and February 22 from 4:00 p.m. to 8:00 p.m. each day. Seven new students have enrolled in the district.

Elementary School: The Blue Valley Ram will be making an appearance at the McCormick Elementary School Valentines Parties. FFA week will be celebrated by having students participate in a career day at the ag shop. Inservice will be held on Monday, February 15.

Middle School/ High School: Trace Sump placed first in the middle school spelling bee by correctly spelling Scandinavia. Blue Valley High School hosted regional scholars bowl with six teams competing. Linn took first place and will be competing at the state level. Parent teacher conferences will be held virtually on February 18 and February 22. FFA week will be celebrated with a takeout pancake feed on February 25. Blue Valley High school will be hosting a Twin Valley League art show. More information will be released about this event. Band instrument protection products have been ordered and should be arriving anytime.

SUPERINTENDENT REPORT: Middle School teachers would like to continue having music in the middle school building for future years. It is working well. Thrillshare is making a difference in keeping patrons up to date of the happenings at Blue Valley. The administration would like to liven the buildings up with new paint and positive motivational signs. Keeping staff motivated and upbeat by continuing the Wheel of Fortune on Fridays along with Friday theme days. The district report card shows the success of the students and staff. This is a focus of continuation.

a. ELA Curriculum Process Update: The ELA teachers will be meeting on February 15 with curriculum representatives. The ELA curriculum chosen will be presented at the March 8 Board of Education meeting.

b. February 15th Inservice/Staff Lunch: Lunch on February 15 will be provided for all staff by Diecks Catering of Clay Center courtesy of the Board of Education.

Administration gave an update on the McCormick Elementary School drainage issue. The district is seeking bids to correct. New water fountains will be delivered in March. The heaters in the new gym are not working. Thermal Comfort air will be repairing/replacing one at the cost of $2,614.00.

Reo Shultz would like the District to research the cost of installing bus trackers on all buses. This would allow parents to download an app to track their student’s bus. This item might not be a cost-effective item but, is worth researching.

CONSENT AGENDA: The Board approved the Consent Agenda as follows:

a. Approved Minutes: January 11, 2021 Regular Board Meeting and January 5, 2021 Special Board Meeting.

b. Approved Receipts

c. Approved TLECT Board Report

d. Approved Hiring/Resignations as follows:

Resignations of Brittany Pfaff as Technology Director and Megan Larson as Assistant FFA Sponsor and Agriculture Education halftime Paraprofessional – both effective at the end of the 2020-2021 school year.

Hiring - Anthony Meals as Assistant Track Coach for the 2020-2021 school year.

UNFINISHED BUSINESS:

Vans Update: The four new vans ordered are scheduled for delivery in March. The district will sell one van, one car, and one bus.

Preschool Changes: No changes since last meeting. More news will be released as it develops.

District Calendar: The 2021-2022 District Calendar was presented for board approval. Reo Shultz moved, Jason Hartman seconded to approve the 2021-2022 district calendar as presented. Motion carried 6-0.

District Administration Survey Data: Superintendent John Cox reviewed the administration surveys that were sent out. There were 71 individuals in the community that participated in the Superintendent survey. McCormick Elementary had six staff members participate in the elementary principal survey and the high School/middle school survey had 5 participants in the middle school/high school principal survey. The final results of the surveys will be released to the public later this week. Surveys offered a good baseline and will be sent out again to see if improvement has been made.

District Staff Meal – Superintendent John Cox reminded the board members that the staff meal would be served by those that can attend on February 15. This meal is the board’s appreciation meal for the staff. The meal will be catered by Diecks of Clay Center and will be served at noon.

NEW BUSINESS:

Approve Warrants/Transfers: The Board approved the warrants/transfers as presented.

Personnel: The Board held executive session with Superintendent John Cox and the right to call Marion Mazouch into the executive session. The purpose of the executive session is to protect the privacy rights of an identifiable individual.

Tim Innes entered the meeting at 8:50 p.m.

Meeting reconvened and it was noted that no action was taken during the executive session.

Action on Personnel: The Board approved the addition of one year to Marion Mazouch’s 5-12 principal contract.

Board of Education Self-Evaluation: A model of a past Board of Education Self-Evaluation was reviewed by the Board. All members will participate in the Board of Education Self-Evaluation. Superintendent John Cox will set up a google form for each member to fill out and submit. Results of the survey will be presented at the March 8 Board of Education monthly meeting.

Accounting Software Change: Administration is proposing to transition the accounting software program to web based. Currently, the software is locally loaded on machines. Moving to web based will give the flexibility to be able to work from any location and to also eliminate paper forms. After discussion, the board approved purchasing AptaFund as the district’s web-based accounting system.

Negotiation Team: The following Board of Education members will serve on the 2021-2022 Negotiation Team: Mitch Innes, Tim Innes, Ginger Blaske, and Reo Shultz as alternate.

Strategic Plan: The Board set February 23, 2021 at 5:00 p.m. as a special meeting to discuss the district’s strategic plan.

Out of State Trips: CoVid restrictions have put restraints on the district to attend out of state events. The Board discussed the safety of students and liability of the district to allow out of state trips. The Board requested more information from administration and set a special meeting for Monday, February 15 at 12:45 p.m. via zoom to take action on this item. .

Cold Weather Discussion: Superintendent John Cox discussed the criteria for delaying the start of school due to the severe cold temperatures. All board members put their trust in John Cox to make those decisions.

Future Agenda Items:

a. ELA Curriculum

b. Bus Trackers

c. Strategic Plan

d. Out of State Trips

e. Survey

Adjournment: Meeting adjourned at 10:20 p.m.

Melody Pfaff

Board Clerk